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Privacy Policy

Last updated: 9/11/2025

Data Collection

We collect only the data necessary to provide our school website compliance scanning service:

  • School website URLs you submit for scanning
  • Scan results and compliance data
  • Contact information for billing and support

Data Usage

Your data is used exclusively to:

  • Generate compliance reports
  • Process payments and invoices
  • Provide customer support
  • Improve our scanning accuracy

Data Retention

We retain your data only for as long as necessary for the purposes outlined above:

  • Scan results and compliance data: 2 years (for service improvement and analytics)
  • Customer and billing data: 7 years (legal requirement for financial records)
  • Support communications: 3 years (for customer service and dispute resolution)
  • Analytics data: 26 months (Google Analytics default retention period)
  • GDPR request records: 3 years (for legal compliance and audit trail)

Data is automatically deleted after the retention period expires. You can request earlier deletion at any time.

Data Security

We implement industry-standard security measures to protect your data:

  • Encrypted data transmission (HTTPS)
  • Secure data storage with access controls
  • Regular security audits and updates

Data Sharing

We do not sell, rent, or share your personal data with third parties except:

  • Payment processors (Stripe) for billing
  • When required by law or legal process
  • With your explicit consent

Your Rights

You have the right to:

  • Access your personal data
  • Request data correction or deletion
  • Opt out of marketing communications
  • Export your data in a portable format

Data Export

You can request a copy of your data at any time. We will work with you to provide the data we have collected about you in a reasonable format. Use the form below or email us directly.

Your Data Rights

Under GDPR, you have the right to access, correct, delete, or export your personal data. You can make these requests using the form below or by emailing us directly.

Make a Data Request

Contact Us

For privacy-related questions or requests, contact us at:

Email: privacy@schoolwebsitecheck.co.uk